We’re looking for an executive assistant and producer that loves to be part of a vision and knows how to help a founder grow the business with intention and be that right hand. You will be managing Nomad Atelier's multiple ventures together with the founder, keeping all ongoing projects, company launches and deliverables on track; working across platforms, creative deliverables, partner collaborations and new projects.
In this role, you will support the founder with a variety of tasks making sure that all projects hit deadlines, are within budget and are shared with a coherent brand voice. You enjoy working within a high-growth and entrepreneurial environment that is purpose-driven and community-oriented. You’ll be executing the vision and strategy of Nomad Atelier.
This position is for you if you love making new connections and curating client experiences with a personalized touch. You enjoy building something from the ground up being fully in charge of leading strategic projects and program launches. You are organized, have excellent follow-through, pro-active, and an ability to anticipate needs. And most importantly, you care and want to enable others to thrive when building and growing their business.
JOIN NOMAD ATELIER TEAM
APPLY HERE
ROLE: Nomad Executive Assistant & Producer
Be the Nomad Atelier expert in coordinating all of my different group programs and offerings
Deepen and nurture the relationship with new and existing clients, from the onboarding to the full experience in the Nomad Atelier Membership
Coordinate discovery calls and nurture potential new clients, understanding if we're both a good fit
Outreach to other like-minded communities or entrepreneurs and grow our community
Proactively manage the needs of the founder and collaborators, prioritizing what is important especially when managing program launches
Assist with the development of key partners in Nomad Atelier Partner Circle
Your observant eyes are the last check before anything is released outside Nomad Atelier
You will also be responsible for always optimizing systems and processes as we grow
Ensure effective and on-time content creation and publishing
Organize all events from online workshops to signature retreats
Manage and update the website and help manage team for other online platforms when needed
Handle key activities and deliver high-quality work under minimum supervision
Respond to emails, schedule meetings and provide customer care as the first point of contact
Be the Nomad Atelier expert in coordinating all of my different group programs and offerings
Deepen and nurture the relationship with new and existing clients, from the onboarding to the full experience in the Nomad Atelier Membership
Coordinate discovery calls and nurture potential new clients, understanding if we're both a good fit
Outreach to other like-minded communities or entrepreneurs and grow our community
Proactively manage the needs of the founder and collaborators, prioritizing what is important especially when managing program launches
Assist with the development of key partners in Nomad Atelier Partner Circle
Your observant eyes are the last check before anything is released outside Nomad Atelier
You will also be responsible for always optimizing systems and processes as we grow
Ensure effective and on-time content creation and publishing
Organize all events from online workshops to signature retreats
Manage and update the website and help manage team for other online platforms when needed
Handle key activities and deliver high-quality work under minimum supervision
Respond to emails, schedule meetings and provide customer care as the first point of contact
WHAT YOU'LL DO
Ability to work independently on projects and love to coordinate all the moving parts
Proven experience as an Assistant or relevant role (2-5 years at least)
Can-do attitude, you love to learn new things and figure things out on your own
Entrepreneurial approach and creative thinker
Incredible attention to detail, don't miss a typo or a deadline
Outstanding organizational and admin skills, gets things done efficiently
Exceptional verbal and written communication skills, knowing where to focus
Familiarity with current technology and platforms
Experience in Online Marketing to understand the priorities
Proficiency in Microsoft Office, GSuite, and Active Campaign
Experience using ClickUp and Dubsado preferred
Willingness to support program launches during the weekend if needed
A deep sense of respect and confidentiality towards the clients and team player
You are a native English speaker or fluent in English
Ability to work independently on projects and love to coordinate all the moving parts
Proven experience as an Assistant or relevant role (2-5 years at least)
Can-do attitude, you love to learn new things and figure things out on your own
Entrepreneurial approach and creative thinker
Incredible attention to detail, don't miss a typo or a deadline
Outstanding organizational and admin skills, gets things done efficiently
Exceptional verbal and written communication skills, knowing where to focus
Familiarity with current technology and platforms
Experience in Online Marketing to understand the priorities
Proficiency in Microsoft Office, GSuite, and Active Campaign
Experience using ClickUp and Dubsado preferred
Willingness to support program launches during the weekend if needed
A deep sense of respect and confidentiality towards the clients and team player
You are a native English speaker or fluent in English
YOUR DIFFERENT TRAITS
You need to love what you do and have:
You love managing projects and interacting with people from different parts of the world. You like to create order out of chaos and are constantly looking for ways to systemize and optimize as well as make the experience for the client the most special possible. You are excited about working behind the scenes and guiding the flow of the invisible threads of the vision of the founder, overcoming challenges and achieving goals.
IS THIS YOU?
Passionate about soulful entrepreneurship and women empowerment
Resilient, adaptable, decisive, and reliable
Super organized and love planning
A quick learner and a problem solver
Tech-savvy, Mac user and a natural-born project manager
Good at taking responsibility, and managing yourself and others
Fast to respond to messages and emails and take quick action
Self-managed and don’t need someone to remind you what to do
Strong Writing: Articulate, literate, and confident when writing texts needed
Experience communicating clearly and effectively via email, phone, and social media
Familiarity with current technologies and social media management
Excellent billing and budget management
Knowledge of online calendars and scheduling (e.g. Google Calendar)
Excellent phone, email, and instant messaging communication skills
Excellent time management and organizational skills
Experience with presentations and spreadsheets (e.g. MS Office)
Experience planning and executing live and digital events
Experience representing a brand, communicating values and value propositions
Proven experience managing WordPress, Showit and Active Campaign
Qualifications/experience as an Administrator or Executive Assistant
Be located in a similar time zone is a plus (Central Europe)
Language: English (Excellent), Spanish and Italian (A plus)
Reliability and responsiveness
YOU BRING:
SEEN AS A PLUS
YOU ARE:
If you consider this job could be for you, please click here below to begin the process
APPLY HERE
Nomad Atelier was founded by Katherine Suarez after leaving the corporate world and redesigning her own life. Today she helps soulful entrepreneurs uncover and create purpose driven businesses that will be aligned with who they are. Our business offers business mentoring and personal branding experiences.
Everything Katherine does has a curated, bespoke approach — from ongoing consulting & advising working with like-minded clients looking to be innovative, grow their business and find their own voice to carefully tailored workshops empowering people to slow down, refocus and design the lifestyle & business they want.
Being our nomad executive assistant and producer you will help to contribute to the nomad legacy we strive to showcase through our business vision.
A LITTLE ABOUT NOMAD ATELIER
